Society delegates responsibility for the selection and preservation of records of continuing value to archivists. In accepting this charge, the archival profession enters into a relationship with society in which ensuring public trust through accounting to society for the responsible management of records becomes essential. For archivists to maintain this public trust and to be accountable for appraisal, they must create, maintain, and provide access to documentation of how this process is carried out and of why particular disposition decisions are reached. Documentation that reflects that archivists have weighed relevant legislation, institutional policies, professional best practice, and societal values during the appraisal decision-making process enables archivists to demonstrate that they have arrived at responsible decisions in their selection of records for disposal or for continued retention in archives. Appraisal documentation serves as a safeguard which ensures that disposition of records occurs according to standard procedures and protects against the arbitrary and capricious destruction of records.
This dissertation explores the relationship between appraisal documentation and archival accountability through a comparative case study of the units tasked with making disposition decisions at the National Archives and Records Administration (NARA) in the United States, Library and Archives Canada (LAC), and the National Archives of Australia (NAA). The research developed detailed descriptions of how appraisal is documented at each of the host institutions. Using a content analysis of documentation and interviews with archivists at NARA, LAC, and NAA regarding the appraisal documentation produced by their respective institutions, the study also assessed archivists' views regarding what constitutes documentation of appraisal that is adequate to permit archivists to be held accountable for appraisal in government archives. This comparative analysis produced preliminary guidelines for accountable documentation of appraisal that serve as a starting point for future research related to archival accountability for this core professional function.
| Identifer | oai:union.ndltd.org:PITT/oai:PITTETD:etd-01032007-170025 |
| Date | 02 February 2007 |
| Creators | Marshall, Jennifer Alycen |
| Contributors | Terry Cook, Ellen Detlefsen, Toni Carbo, Richard J. Cox |
| Publisher | University of Pittsburgh |
| Source Sets | University of Pittsburgh |
| Language | English |
| Detected Language | English |
| Type | text |
| Format | application/pdf |
| Source | http://etd.library.pitt.edu/ETD/available/etd-01032007-170025/ |
| Rights | unrestricted, I hereby certify that, if appropriate, I have obtained and attached hereto a written permission statement from the owner(s) of each third party copyrighted matter to be included in my thesis, dissertation, or project report, allowing distribution as specified below. I certify that the version I submitted is the same as that approved by my advisory committee. I hereby grant to University of Pittsburgh or its agents the non-exclusive license to archive and make accessible, under the conditions specified below, my thesis, dissertation, or project report in whole or in part in all forms of media, now or hereafter known. I retain all other ownership rights to the copyright of the thesis, dissertation or project report. I also retain the right to use in future works (such as articles or books) all or part of this thesis, dissertation, or project report. |
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