This thesis focuses on pre-conditions for organisations to implement knowledge management systems (KMS). Prior research suggests knowledge management (KM) is a capability and, as such, organisations need to know if they are ready to embark on KM initiatives that develop this capability. The findings of my research contend that measuring readiness is a prerequisite for implementing KMS holistically. I argue that effective KMS integrates the creation, mobilisation and diffusion stages of the knowledge life-cycle. Therefore, a system for gauging organisational readiness for KMS necessitates understanding the organisation’s inclination to create, mobilise and diffuse knowledge. Drawing from Socio-Technical Systems (STS) Theory, this study uses three dimensions, Infrastructure, Knowledge Structure and Knowledge Culture, to gauge each stage of the knowledge life-cycle. This study develops an instrument – the Knowledge Implementation Assessment Tool (KIAT) – to assess an organisation’s readiness for KMS. An organisation’s readiness can be said to increase as the measure on each dimension increases. In addition, this study found that structurally diverse Communities For Performance are needed to leverage Communities Of Practice in delivering direct business results, and that the implementation of KMS must be governed within and by cross-functional business processes. The knowledge-based theory of the firm and the knowledge life-cycle theory provide a conceptual understanding that managing the creation, mobilisation and diffusion of knowledge can yield competitive advantage. Based on these theories, an in-depth case study was conducted in Schlumberger’s technical service delivery process. The study analysed the implementation and the use of InTouch, Schlumberger’s KMS. The case study was conducted using an Abductive research strategy. The Means-End Chain approach and its laddering technique were used to collect and analyse data to establish 35 attributes vital for the implementation of an effective KMS – one that brings beneficial results. These attributes form the basis for creating the readiness assessment instrument – KIAT. A KMS implementation affects the social and technical aspects of an organisation. This study categorised the attributes along the three STS dimensions. The basis of the categorisation was the fit between each attribute and an STS dimension. The result is an assessment instrument to measure organisational readiness. The instrument, KIAT, consists of 50 factors to measure organisational readiness along the three STS dimensions for the creation, mobilisation and diffusion of knowledge. KIAT is operationalised in three organisational cases in different industries and processes. This allowed the instrument to be refined and led to the development of procedures to apply KIAT. The cases suggest that KIAT provides useful insights to discover or confirm KMS readiness where a cross-functional business process is the unit of analysis. The research contributes to research methodology in the KM field, as it is the first to use the Means-End Chain approach into knowledge management research by representing a hierarchy of organisational goals in a knowledge management initiative. For practitioners, my research makes two contributions. One, the KIAT readiness assessment instrument to diagnose their organisational readiness and take informed decisions. Two, the understanding of Communities For Performance. This study points the way for further research. This includes directions to explore the relationship between the levels of readiness and the effectiveness of KMS implementation, the relationship between organisations’ experience and their readiness, and the relationship between the dynamics of the KIAT Factors and organisational learning.

Knowledge management has roots in a variety of disciplines, such as philosophy, psychology, social sciences, management sciences and computing. As a result, a wide variety of theories and definitions of knowledge and knowledge management is used in the literature. Irrespective of the theory or definition used, is it recognised that expert knowledge and insight are gained through experience and practice and that it is a key differentiator as an organisational asset. This shift to knowledge as the primary source of value results in the new economy being led by those who manage knowledge effectively. Today’s organisations are creating and leveraging knowledge, data and information at an unprecedented pace – a phenomenon that makes the use of technology not an option, but a necessity. It enables employees to deal with multifaceted environments and problems and make it possible for organisations to expand their knowledge creation capacity. Software tools in knowledge management are a collection of technologies and are not necessarily acquired as a single software solution. Furthermore, these knowledge management software tools have the advantage of using the organisation’s existing information technology infrastructure. Organisations and business decision makers spend a great deal of resources and make significant investments in the latest technology, systems and infrastructure to support knowledge management. It is imperative that these investments are validated properly, made wisely and that the most appropriate technologies and software tools are selected or combined to facilitate knowledge management. The purpose of this interpretive case study is to consider these issues and to focus on an understanding of the key characteristics of a knowledge management system architecture by exploring and describing the nature of knowledge management. Based on the findings of this study, a list of key characteristics that a knowledge management solution must comply with was collated, which expanded the existing knowledge management model towards describing a knowledge management system architecture. / Computing / M.Sc. (Information Systems)

Organisations need to learn from their current and past experiences to optimise their activities, decisions and future strategies. Non-governmental organisations are similar to public or governmental departments in that learning is crucial for their existence. One of the key factors influencing learning is the development and maintenance of a functional organisational memory. The organisational memory is a dynamic entity encompassing more than the storage facilities provided by an information technology system. It also resides in human form, acting as reservoirs and interpretation centres and feeding the organisational memory as a whole. Previous research in organisational memory focussed mostly on describing the structure of the storage systems, with the current focus on developing management information systems to enhance organisational memory storage and retrieval. Some work has been undertaken to describe the processes involved, which include accessing, storing and retrieving the memory. Other functions that need special attention are the development of data to information, and especially creating and using knowledge. The studies mostly involved existing organisational memory as it was represented at a specific time of the organisations’ development. This study looks at all the different developmental phases of a regional NGO, which include start-up, expansion in target territory, expansion in activities, consolidation and close-out. To investigate the temporal changes of organisational memory in a regional intermediary NGO, a retrospective case study methodology was used. The NGO was closing down, providing an opportunity to investigate all the stages of development. The data collection, analysis and interpretation involved various in-depth interviews with current and past staff members and other key stakeholders, such as beneficiary organisations and consultants. In addition, a complex set of documents were studied, including proposals, strategic documents, minutes of meetings, and audiovisual material. The main themes and factors, such as individuals, leadership, electronic and other management of the organisational memory, culture, including the importance of a vision and theory of change, policies and global developments are discussed using a temporal ecological framework. The key findings of this study illustrate the importance of directories as part of the metamemory in accessing seemingly dormant organisational memories. The conclusion is that organisational memory survives after the demise of the organisation and that it is accessible through directories. / Psychology / Ph. D. (Consulting Psychology)

Knowledge Management Systems are deployed in organisations of all sizes to support the coordination and control of a range of intellectual assets, and the low cost infrastructures made available by the shift to ‘cloud computing’ looks to only increase the speed and pervasiveness of this move. However, their implementation has not been without its problems, and the development of novel interventions capable of supporting the mundane work of everyday organisational settings has ultimately been limited. A common source of trouble for those formulating such systems is said to be that some proportion of the knowledge held by a setting’s members is hidden from the undirected view of both The Organisation and its analysts - typically characterised as a tacit knowledge - and can therefore go unnoticed during the design and deployment of new technologies. Notwithstanding its utility, overuse of this characterisation has resulted in the inappropriate labelling of a disparate assortment of phenomena, some of which might be more appropriately re-specified as ‘hidden knowledges’: a standpoint which seeks to acknowledge their unspoken character without making any unwarranted claims regarding their cognitive status. Approaches which focus on the situated and contingent properties of the actual work carried out by a setting’s members - such as ethnomethodologically informed ethnography - have shown significant promise as a mechanism for transforming the role played by members’ practices into an explicit topic of study. Specifically they have proven particularly adept at noticing those aspects of members’ work that might ordinarily be hidden from an undirected view, such as the methodic procedures through which we can sometimes mean more than we can say in-just-so-many-words. Here - within the context of gathering the requirements for new Knowledge Management Systems to support the reuse of existing knowledge - the findings from the application of just such an approach are presented in the form of a Pattern Language for Knowledge Management Systems: a descriptive device that lends itself to articulating the role that such hidden knowledges are playing in everyday work settings. By combining these three facets, this work shows that it is possible to take a more meaningful approach towards noticing those knowledges which might ordinarily be hidden from view, and apply our new understanding of them to the design of Knowledge Management Systems that actively engage with the knowledgeable work of a setting’s members.

Knowledge management has roots in a variety of disciplines, such as philosophy, psychology, social sciences, management sciences and computing. As a result, a wide variety of theories and definitions of knowledge and knowledge management is used in the literature. Irrespective of the theory or definition used, is it recognised that expert knowledge and insight are gained through experience and practice and that it is a key differentiator as an organisational asset. This shift to knowledge as the primary source of value results in the new economy being led by those who manage knowledge effectively. Today’s organisations are creating and leveraging knowledge, data and information at an unprecedented pace – a phenomenon that makes the use of technology not an option, but a necessity. It enables employees to deal with multifaceted environments and problems and make it possible for organisations to expand their knowledge creation capacity. Software tools in knowledge management are a collection of technologies and are not necessarily acquired as a single software solution. Furthermore, these knowledge management software tools have the advantage of using the organisation’s existing information technology infrastructure. Organisations and business decision makers spend a great deal of resources and make significant investments in the latest technology, systems and infrastructure to support knowledge management. It is imperative that these investments are validated properly, made wisely and that the most appropriate technologies and software tools are selected or combined to facilitate knowledge management. The purpose of this interpretive case study is to consider these issues and to focus on an understanding of the key characteristics of a knowledge management system architecture by exploring and describing the nature of knowledge management. Based on the findings of this study, a list of key characteristics that a knowledge management solution must comply with was collated, which expanded the existing knowledge management model towards describing a knowledge management system architecture. / Computing / M.Sc. (Information Systems)

Organisations need to learn from their current and past experiences to optimise their activities, decisions and future strategies. Non-governmental organisations are similar to public or governmental departments in that learning is crucial for their existence. One of the key factors influencing learning is the development and maintenance of a functional organisational memory. The organisational memory is a dynamic entity encompassing more than the storage facilities provided by an information technology system. It also resides in human form, acting as reservoirs and interpretation centres and feeding the organisational memory as a whole. Previous research in organisational memory focussed mostly on describing the structure of the storage systems, with the current focus on developing management information systems to enhance organisational memory storage and retrieval. Some work has been undertaken to describe the processes involved, which include accessing, storing and retrieving the memory. Other functions that need special attention are the development of data to information, and especially creating and using knowledge. The studies mostly involved existing organisational memory as it was represented at a specific time of the organisations’ development. This study looks at all the different developmental phases of a regional NGO, which include start-up, expansion in target territory, expansion in activities, consolidation and close-out. To investigate the temporal changes of organisational memory in a regional intermediary NGO, a retrospective case study methodology was used. The NGO was closing down, providing an opportunity to investigate all the stages of development. The data collection, analysis and interpretation involved various in-depth interviews with current and past staff members and other key stakeholders, such as beneficiary organisations and consultants. In addition, a complex set of documents were studied, including proposals, strategic documents, minutes of meetings, and audiovisual material. The main themes and factors, such as individuals, leadership, electronic and other management of the organisational memory, culture, including the importance of a vision and theory of change, policies and global developments are discussed using a temporal ecological framework. The key findings of this study illustrate the importance of directories as part of the metamemory in accessing seemingly dormant organisational memories. The conclusion is that organisational memory survives after the demise of the organisation and that it is accessible through directories. / Psychology / Ph. D. (Consulting Psychology)

Dissertação (mestrado) - Universidade Federal Fluminense, Instituto de Arte e Comunicação Social, Rio de Janeiro, 2007. / Inclui referências bibliográficas / Os principais organismos componentes do Programa Antártico Brasileiro (PROANTAR) em sua relação com o sistema internacional do Tratado da Antártica, visando destacar aspectos de gestão e representação da informação no contexto da sua produção científica. Estuda a influência das questões intrínsecas à condução do PROANTAR nos segmentos ensino e pesquisa, traçando um panorama das teses de Doutorado, das dissertações de Mestrado e dos Grupos de Pesquisa que atuaram e que se desenvolveram sob a égide do Programa, onde os elementos de análise selecionados foram, entre outros, as Grandes Áreas e as Áreas do Conhecimento, as Instituições de Ensino Superior e as Unidades da Federação, assim como as Linhas de Pesquisa das Teses, das Dissertações e dos Grupos de Pesquisa. Apresenta, no primeiro capítulo, uma revisão da literatura sobre o Continente Antártico, o Sistema do Tratado da Antártica e o próprio Programa Antártico Brasileiro, com o objetivo de contextualizar o ambiente de estudos. Enfoca, no segundo capítulo, o ?PROANTAR à luz da Ciência da Informação, trazendo os aportes teóricos da Ciência da Informação e de áreas afins, mais especificamente no tocante à Classificação, à Representação e à Gestão da Informação, além de abordar os aspectos de Gestão Organizacional do PROANTAR. Analisa, no terceiro capítulo, a produção científica do ROANTAR, que revela que a interdisciplinaridade da constituição deste Programa científico se expressa tanto na multiplicidade de grandes áreas do conhecimento que compõem o conjunto dos segmentos ensino e pesquisa do Programa, quanto na diversidade das suas Linhas de pesquisa. Aponta para uma possível ação a empreender em termos de futuras pesquisas, que é a constituição de um Grupo de Pesquisa interdisciplinar no escopo do PROANTAR que, seguindo as diretrizes apresentadas pelo IV Ano Polar Internacional, possa traçar um panorama global da região, estudando seu clima, fauna, flora, engendramentos geopolíticos, questões ambientais e logísticas e seus aspectos informacionais. Deixa à consideração dos Cientistas da Informação que assim o desejarem a possibilidade de estudar um local tão fascinante quanto pitoresco. Conclui que a produção científica do Programa apresenta peculiaridades advindas da sua configuração, que é uma junção de interesses de quatro segmentos distintos de atuação do Governo brasileiro.

The wave of knowledge loss that organisations are facing on account of layoffs, retirements, staff turnover and mergers gave rise to this research. The main research aim was to identify the organisational and behavioural factors that could enhance or impede tacit knowledge retention. A multidisciplinary approach focusing on knowledge management, organisational behaviour and organisational development was followed. The nature of knowledge in organisations was explored by following a contextualised theorybuilding process, focusing on epistemology, and the appearance and application of knowledge. Knowledge in the context of this research is the knowledge and experience that reside in the minds of people. It is not easily documented, and is referred to as tacit knowing. A theoretical model was developed that revealed the factors that could influence tacit knowledge retention. The model focused on human input factors taking into account knowledge loss risks, strategic risks and behavioural threats that could cause knowledge loss.The main purpose of the empirical research was to operationalise the theoretically derived knowledge retention constructs, determine statistically the enhancing and impeding factors that influence knowledge retention and develop a structural equation model to verify the theoretical model. A quantitative empirical research paradigm using the survey method was followed. A questionnaire was compiled, and a survey conducted in the water supply industry. The principal component factor analysis postulated nine factors. A composite factor, knowledge retention, as the dependent variable was compiled. The questionnaire was found to be reliable, with a Cronbach alpha coefficient of .975. A structural equation model development strategy produced a new best-fitting knowledge retention model based on the new constructs postulated in the factor analysis. The model indicated that there is a direct causal relationship between strategy implementation and knowledge retention and between knowledge behaviours and knowledge retention. The regression analysis showed that most of the intercorrelations are significant, thus confirming the theory. The research contributed towards a comprehensive understanding of the factors that influence tacit knowledge retention. The questionnaire and the new knowledge retention model could assist organisations in determining the extent to which knowledge is retained and where to focus in developing and implementing a knowledge retention strategy. The study encourages practitioners to take cognisance of the fact that organisations are different and that the enhacing and impeding factors of knowledge retention are to be considered. / Information Science / D. Litt. et Phil. (Information Science)

The wave of knowledge loss that organisations are facing on account of layoffs, retirements, staff turnover and mergers gave rise to this research. The main research aim was to identify the organisational and behavioural factors that could enhance or impede tacit knowledge retention. A multidisciplinary approach focusing on knowledge management, organisational behaviour and organisational development was followed. The nature of knowledge in organisations was explored by following a contextualised theorybuilding process, focusing on epistemology, and the appearance and application of knowledge. Knowledge in the context of this research is the knowledge and experience that reside in the minds of people. It is not easily documented, and is referred to as tacit knowing. A theoretical model was developed that revealed the factors that could influence tacit knowledge retention. The model focused on human input factors taking into account knowledge loss risks, strategic risks and behavioural threats that could cause knowledge loss.The main purpose of the empirical research was to operationalise the theoretically derived knowledge retention constructs, determine statistically the enhancing and impeding factors that influence knowledge retention and develop a structural equation model to verify the theoretical model. A quantitative empirical research paradigm using the survey method was followed. A questionnaire was compiled, and a survey conducted in the water supply industry. The principal component factor analysis postulated nine factors. A composite factor, knowledge retention, as the dependent variable was compiled. The questionnaire was found to be reliable, with a Cronbach alpha coefficient of .975. A structural equation model development strategy produced a new best-fitting knowledge retention model based on the new constructs postulated in the factor analysis. The model indicated that there is a direct causal relationship between strategy implementation and knowledge retention and between knowledge behaviours and knowledge retention. The regression analysis showed that most of the intercorrelations are significant, thus confirming the theory. The research contributed towards a comprehensive understanding of the factors that influence tacit knowledge retention. The questionnaire and the new knowledge retention model could assist organisations in determining the extent to which knowledge is retained and where to focus in developing and implementing a knowledge retention strategy. The study encourages practitioners to take cognisance of the fact that organisations are different and that the enhacing and impeding factors of knowledge retention are to be considered. / Information Science / D. Litt. et Phil. (Information Science)

This research report captures a detailed exposition of an investigation on Knowledge Management (KM) practices in public and private sector entities in three industries (health, education and business loans) of Limpopo province – a proxy of the rural areas of South Africa. The investigation was necessitated by a need to understand KM in organisational context experiencing constraints in terms of resources that enable KM. It was found through an intensive literature review that there were very few empirical studies on KM practices of organisations operating in the rural areas, particularly in Africa. The theoretical framework of the study emanates from the knowledge-based view which has been popularised by the seminal work of Peter Drucker and Nonaka in the early half of the 90s. The knowledge-based view as presented in chapter 2 recognises the strategic role of knowledge in organisations. Its genesis is traced from the theories of classical scholars such as Socrates, Plato and Aristotle. Various empirical studies of entities which have adopted the knowledge-based view are presented in chapter 2 of this report. The researcher observes from an intensive KM literature study that the average modern organisation could be categorised as knowledge-intensive considering that knowledge workers constitute the majority of its workforce. The definitions of a knowledge-based organisation and knowledge workers are presented in the operational definitions of key concepts. Arising from the identified gaps in KM literature as presented towards the end of chapter 2, this study was conducted as a comparative study between public and private sector entities in three research industries focusing on their extent of ICT application and degree of knowledge-oriented social factors for information and knowledge sharing. The investigation was guided by three research objectives as discussed in chapter 1 of this research report. The main purpose of the study was to answer two fundamental research questions as reflected in chapter 1. In answering the two research questions, the researcher identified four research hypotheses in line with the findings established from KM literature. These hypotheses are discussed in chapter 2 of this report.The underlying hypothesised statement guiding the study was to determine whether there were any significant differences in KM implementation between public and private sector entities in the three research industries in terms of four research constructs. These are: application of ICTs for knowledge and information sharing, degree of achievement of knowledge-based outcomes, tacit knowledge acquisition and the degree of knowledge-oriented social factors. Organisational culture, organisational structures, human resource practices and leadership comprised the social factors tested in the study. The research data were collected through a mixed research design approach combining the advantages of a survey instrument and interviews (this is fully reflected in chapter 3 of this research report). The research results (as presented in chapter 4) pointed to some form of significant differences in KM implementation between public and private sector entities in the education and business loans industry, but there were no significant differences in KM implementation between public and private sector entities in the health industry. Arising from the findings of the study, a model for improved KM implementation is presented in chapter 4 (figure 4.16). It was found during the investigation that all the research entities approached KM implicitly through KM related practices. KM related practices were found to be far more entrenched in the health industry (both public and private sector entities), the private sector entities in the education and business loans industries than was the case with the public sector entities in the education and business loans industries. In the entities where KM related practices were found to be entrenched, there were concerted efforts towards improved organisational processes. The study has managed to unravel the importance of KM related practices in laying the foundation for a formalised KM approach. / Graduate School of Business Leadership / D.B.L.