A research report submitted to the Faculty of Humanities, School of Human and Community Development, in partial fulfilment of the requirements for the degree of Master of Arts by coursework and research report in the field of in Organisational Psychology, University of the Witwatersrand, Johannesburg September 2017 / Emails have become a fundamental computer application and business tool, in organisations across the global. This is because of the accessibility and convenience of emails which have generated an array of benefits to both employees and their organisations. However, this accessibility has led to an over-reliance on emails, which often has the negative consequence of email overload. Email overload continues to be a recurring issues experienced by employees universally, which research has found to have negative implications on employees’ wellbeing and productivity. Yet there has been limited research, particularly in South Africa, that aims to reduce email overload among employees. Thus, this research report investigated how the role of providing employees with a job resource (training intervention) could increase perceived productivity and eliminate email overload and change caused by the job demands (emails) on employees .In order to examine this effect, this research utilised a pretest post-test control group design on order to compare the impact of a training intervention in reducing email overload and increasing productivity. The quantitative results revealed that the training intervention contributed to a decrease in feelings of email overload among the participants. Additionally, focus groups were administered to determine participants’ experience with emails both prior to the training and after the training, to gain a clearer understanding of the best practices used to eliminate email overload. These findings observed that the participants transferred learnt contents from training into their working lives. Thus research both further contributes to other research currently associated with email and email overload, and also provides a greater understanding of the need to provide employees with job resources much like training intervention in order to counteract those job demands like emails, that are often ignored. / XL2018

Thesis (MBA (Business Management))--University of Stellenbosch, 2009. / ENGLISH ABSTRACT: Management make use of e-mail as a tool to enable them to do their daily tasks. E-mail is used as one of the best communication channels by management. Sishen Mine also makes use of e-mail as communication channel. The question however is whether e-mail has a positive or negative impact on management effectiveness. The history of e-mail as well as the reasons for e-mail use have been investigated. The different areas of use of email were discussed. Additional to this, the positive effects experienced by the individual as well as companies when using e-mail were highlighted and discussed. Unfortunately e-mail also has negative influences on the individual and the company and these were also highlighted and discussed. Data was obtained from the Sishen e-mail application in order to analyse the use of e-mail by the employees. The key insight from the e-mail application data was that a small group of employees send and receive the majority of e-mail at Sishen. A survey was sent out to all e-mail users at Sishen in order to determine the influence of e-mail on management effectiveness. The survey data enabled a detailed geographic analysis of the e-mail users at Sishen per department, gender, race, age and years of service as well as the details of the respondents. Analysis of the survey data revealed that e-mail has a positive impact on management effectiveness and that Sishen uses e-mail extensively. However, the data also revealed that e-mail impacts negatively on management effectiveness. The key insight from the survey was the extreme low levels of computer and e-mail training done by management. The lack of sufficient e-mail training was seen as one of the major contributing factors of high levels of frustration with e-mail experienced by management. Recommendations were made to Sishen as a result of the study to enable improvement of management effectiveness through the use of e-mail. Implementation of key recommendations with potential key positive impact was also highlighted. / AFRIKAANSE OPSOMMING: Bestuur gebruik e-pos as 'n gereedskapstuk om uitvoering aan hul take te gee deur middel van die kommunikasiekanaal wat e-pos bied. E-pos leen hom daarna om 'n uitstekende kanaal te wees vir kommunikasie. Sishen Myn gebnuik ook e-pos as 'n kommunikasiekanaal. Die vraag is of die kommunikasiekanaal 'n goeie of slegte invloed het op bestuurseffektiwiteit van die bestuur van die myn. Die geskiedenis van e-pos en die redes vir die gebruik van e-pos is ondersoek. Die verskillende gebruike asook die waarde van e-pos vir die individu en maatskappye is uitgelig. E-pos het ongelukkig ook nadele vir die individu en maatskappye en hierdie nadele is uitgewys en bespreek. Na die toepaslike literatuurstudie is inligting vanaf die e-pos databasis onttrek om die e-pos gebruik van Sishen werknemers te evalueer. Die belangrikste insig vanuit die databasis-ontleding het daarop gedui dat 'n klein hoeveelheid mense die grootste hoeveelheid e-posse binne Sishen stuur en ontvang. 'n Vraelys is tydens 'n meningsopname aan alle e-pos gebruikers binne Sishen uitgestuur om die invloed van e-pos op bestuurseffektiwiteit te bepaal. Vanuit die analise van die vraelys inligting was dit moontlik om geografiese samestelling van die e-pos gebruikers te bepaal. Dit was moontlik om te sien hoeveel werknemers per afdeling, geslag, ras, ouderdom en jare diens e-pos gebruikers is, asook om die besonderhede van die gebruikers vas te stel. Verdere analise van die vraelysinligting het aangedui dat e-pos 'n positiewe uitwerking op bestuurseffektiwiteit het en dat werknemers dit goed gebruik. Ongelukkig het dit ook na vore gekom dat daar genoegsame bewyse is dat daar ook negatiewe invloed op bestuurseffektiwiteit is. Die mees insiggewende was die besonder lae vlakke van rekenaar en e-pos opleiding wat bestuur deurloop het. Dit word gesien as een van die grootste bydraende faktore tot die hoe vlakke van frustrasie wat ervaar word deur bestuur. Vanuit die bevindinge van die vraelys is daar aanbevelings aan Sishen gemaak om sodoende te help om die bestuurseffektiwiteit te bevorder deur die gebruik van e-pos. Die potensiele voordele wat verkry kan word wanneer die aanbevelings implementeer word, is ook aangedui.

Email connects 85% of the world. This paper explores the pattern of information overload encountered by majority of email users and examine what steps key email providers are taking to combat the problem. Besides fighting spam, popular email providers offer very limited tools to reduce the amount of unwanted incoming email. Rather, there has been a trend to expand storage space and aid the organization of email. Storing email is very costly and harmful to the environment. Additionally, information overload can be detrimental to productivity. We propose a simple solution that results in drastic reduction of unwanted mail, also known as graymail.