В диссертации рассматриваются основные условия и факторы, обеспечивающие эффективное внедрение системы электронного документооборота. / The dissertation considers the main conditions and factors that ensure effective implementation of the electronic document management system.

The main target of selecting the electronic document management system is to boost the efficiency of organization. The Master's dissertation describes the main problems associated with assessing the parameters of existing systems, and the results of the selection document management system chosen for Ural Federal University. / Главная цель выбора системы электронного документооборота повысить эффективность организации. В диссертации описаны основные проблемы, связанные с оценкой параметров существующих систем и результатов выбора системы управления документами в Уральском Федеральном Университете.

Автор осуществляет теоретико-правовой анализ информационно-документационных технологий кадровой работы, выявить специфику их применения в органах местного самоуправления (МСУ) и разработать проект, направленный на их совершенствование. Метод исследования - основан на применении классических научных методов и приемов, на основе особенностей информационно-документационные технологии кадровой работы в органах местного самоуправления. Вместе с тем, в процессе выполнения магистерской диссертации были использованы различные подходы: экономический, индексный, сравнительный, экспертный, статистический, дедуктивный, т. д. Таким образом, проведенная работа подтверждает актуальность развития информационно-документационные технологии кадровой работы в органах местного самоуправления и демонстрирует возможность широкого практического применения разработанных методов по внедрению новых модулей в 1С 8 Предприятие, позволяющих не только оценивать текущую ситуацию, но и осуществить повышение эффективности информационно-документационных технологий кадровой работы Администрации города Екатеринбурга. / The author carries out a theoretical and legal analysis of information and documentary technologies for personnel work, identifies the specifics of their application in local authorities (LSGs) and develops a project aimed at improving them. The research method is based on the application of classical scientific methods and techniques, based on the peculiarities of information and documentation technologies of personnel work in local governments. At the same time, in the process of completing the master's thesis, various approaches were used: economic, index, comparative, expert, statistical, deductive, etc. Thus, the work carried out confirms the relevance of the development of information and documentation technologies for personnel work in local governments and demonstrates the possibility of wide practical application of the developed methods for introducing new modules in 1C 8 Enterprise, allowing not only to assess the current situation, but also to increase the efficiency of information and documentation technologies of personnel work of the Administration of the city of Yekaterinburg.

Owner companies should consider all elements of Document Management during a project’s life cycle, identify shortcomings and address them successfully to ensure successful completion of projects and ultimately to also ensure legal compliance as stipulated by contractual agreements. Proper governance during the execution of projects involves, amongst others, the establishment of structures and processes, with appropriate checks and balances built into these structures and processes, to enable all stakeholders to be in a position to have access to relevant documentation. Executing projects makes a huge demand on the flow and management of project related documentation through the different phases of these projects. The research, as documented in this dissertation, investigates and evaluates whether Sasol Technology, as the project execution agent for the Sasol Business Units, has efficient governing Document Management processes and procedures in place to support the successful execution of capital projects. Sasol Technology uses a stage gate model, associated with project life cycles, as a systematic approach for the execution of capital projects. Document Management is a new business function that was established in 2008. Not all the functions involved in the life cycle of project execution are fully aligned with the central function managing documentation. There is thus a need for a fully integrated Document Management System, involving all the functions of Sasol which are involved during the different phases of project execution. The literature study analyses existing world best document management and records management practices and procedures and points out that meticulous and strict document and records management practices form the backbone of organisational authentic evidence compliance. The research design method that was chosen to authenticate the research question is an Exploratory Qualitative Approach, combined with a Descriptive Approach. Results are obtained from a combination of three methods. Published and available existing data of how documents are managed in Sasol was gathered and secondary findings are established. Focused and structured interviews were then conducted with experienced team members from the different functions involved in project execution and lastly, e-mail administrated questionnaires were developed and distributed to relevant project team members within Sasol Technology to assess the current system and to determine additional requirements for an enhanced Document Management System, specifically applicable to owner companies in the project execution environment. Whereas the scrutiny of the secondary sources provides a background and the progress iii made with regard to setting requirements for a standardised Document Management System for the execution of projects in the Sasol Technology and some of the other Sasol Business Units, the primary data findings indicate how the project team members perceive the existing Sasol Technology Document Management System to be. Key findings include, that documentation life cycle management is not fully developed and needs to be addressed in the Sasol Technology project execution environment. Furthermore, integration of the documentation management of the various departments, functions and structures in Sasol will enable better and improved management of project documentation. The specific output of this dissertation is the recommendation of an improved Document Management System to allow the different functions within Sasol Technology and some other Sasol Business Units to have access to an integrated system, included in it all relevant documentation requirements during the life cycle of projects. An added deliverable is a framework of requirements to be included in a document management philosophy, not only for Sasol, but also for other owner companies during project execution. / Thesis (M.Ing. (Development and Management Engineering))--North-West University, Potchefstroom Campus, 2010.

Owner companies should consider all elements of Document Management during a project’s life cycle, identify shortcomings and address them successfully to ensure successful completion of projects and ultimately to also ensure legal compliance as stipulated by contractual agreements. Proper governance during the execution of projects involves, amongst others, the establishment of structures and processes, with appropriate checks and balances built into these structures and processes, to enable all stakeholders to be in a position to have access to relevant documentation. Executing projects makes a huge demand on the flow and management of project related documentation through the different phases of these projects. The research, as documented in this dissertation, investigates and evaluates whether Sasol Technology, as the project execution agent for the Sasol Business Units, has efficient governing Document Management processes and procedures in place to support the successful execution of capital projects. Sasol Technology uses a stage gate model, associated with project life cycles, as a systematic approach for the execution of capital projects. Document Management is a new business function that was established in 2008. Not all the functions involved in the life cycle of project execution are fully aligned with the central function managing documentation. There is thus a need for a fully integrated Document Management System, involving all the functions of Sasol which are involved during the different phases of project execution. The literature study analyses existing world best document management and records management practices and procedures and points out that meticulous and strict document and records management practices form the backbone of organisational authentic evidence compliance. The research design method that was chosen to authenticate the research question is an Exploratory Qualitative Approach, combined with a Descriptive Approach. Results are obtained from a combination of three methods. Published and available existing data of how documents are managed in Sasol was gathered and secondary findings are established. Focused and structured interviews were then conducted with experienced team members from the different functions involved in project execution and lastly, e-mail administrated questionnaires were developed and distributed to relevant project team members within Sasol Technology to assess the current system and to determine additional requirements for an enhanced Document Management System, specifically applicable to owner companies in the project execution environment. Whereas the scrutiny of the secondary sources provides a background and the progress iii made with regard to setting requirements for a standardised Document Management System for the execution of projects in the Sasol Technology and some of the other Sasol Business Units, the primary data findings indicate how the project team members perceive the existing Sasol Technology Document Management System to be. Key findings include, that documentation life cycle management is not fully developed and needs to be addressed in the Sasol Technology project execution environment. Furthermore, integration of the documentation management of the various departments, functions and structures in Sasol will enable better and improved management of project documentation. The specific output of this dissertation is the recommendation of an improved Document Management System to allow the different functions within Sasol Technology and some other Sasol Business Units to have access to an integrated system, included in it all relevant documentation requirements during the life cycle of projects. An added deliverable is a framework of requirements to be included in a document management philosophy, not only for Sasol, but also for other owner companies during project execution. / Thesis (M.Ing. (Development and Management Engineering))--North-West University, Potchefstroom Campus, 2010.

The title of graduation work is the development of an automated online system for electronic document management. Objective: to develop and implement an automated online system of electronic document management, content management systems, development of system architecture mining business processes in the electronic document. The first part is devoted to the basic concepts and definitions of electronic document; also focus on the basic principles of workflow management. The second part is devoted to the review the existing analogue electronic document management systems. The third part is devoted to the practical part - the development of an automated on-line system: a functional description of the system, logical design, physical design, structure and composition of the database and the user interface of electronic document management system. The fourth part is devoted to the content management system (CMS-system) and to the integration of electronic document management system. The last part is devoted to the theoretical foundations of data mining (Data Mining) and ways to further integrate electronic document management system. The graduation work consists of an introduction, 5 chapters and conclusion on 148 pages, including 32 figures and the list of 15 references. / Тема выпускной квалификационное работы: разработка онлайн автоматизированной системы для электронного документооборота. Цель работы: разработка и реализация онлайн автоматизированной системы электронного документооборота, системы управления контентом, разработка архитектуры системы интеллектуального анализа бизнес-процессов в электронном документообороте. Первая часть работы посвящена основным понятиям и определениям электронного документооборота; также уделено внимание основным принципам организации документооборота управленческой деятельности. Вторая часть посвящена обзору существующих аналогов систем электронного документооборота. Третья часть посвящена практической части – разработке автоматизированной онлайн-системы: функциональному описанию системы, логическому конструированию, физическому конструированию, структуре и составу базы данных и пользовательскому интерфейсу системы электронного документооборота. Четвёртая часть работы посвящена системе управления контентом (CMS-системе) и интегрированию к системе электронного документооборота. Пятая часть посвящена теоретическим основам интеллектуального анализа данных (Data Mining) и способам дальнейшей интеграции к системе электронного документооборота. Выпускная квалификационная работа состоит из введения, 5 глав и заключения, изложенных на 148 страницах, а также списка литературы и приложений. В работе имеется 32 рисунка. Список литературы содержит 15 наименований.

This work deals with electronic document management systems (EDMS) from the perspective of selected knowledge areas of project management processes. The aim of this thesis was to create an EDM system based on an appropriately selected EDM model, which would assist in the management of documents that arise during management processes in selected areas of project management (quality, human resources and communication within the project) with the possibility of extending to other knowledge areas.