Busca apresentar a problemática da preservação de documentos arquivísticos digitais frente às teorias e práticas arquivísticas e às tecnologias da informação e da comunicação (TICs), com o intuito de identificar as variáveis que impactam diretamente as políticas de preservação dos documentos arquivísticos digitais. Busca ainda apoiar as bases conceituais da preservação digital no Brasil e instrumentalizar as instituições com vistas à implementação da preservação digital de seus documentos arquivísticos. Trabalha com a hipótese de que a gestão e a preservação inadequada dos documentos arquivísticas digitais - via de regra sob responsabilidade de administradores e profissionais das TICs sem interface com os arquivistas - coloca em risco o documento arquivístico digital e, consequentemente, a memória social de parte da história da humanidade. Propõe um modelo conceitual de gestão da preservação de documentos arquivísticos digitais aplicável a qualquer instituição, independentemente de seu porte, e o discute em relação às propostas desenvolvidas pelo projeto InterPARES. A análise do modelo conceitual permite identificar outros elementos em busca do aperfeiçoamento da gestão da preservação de documentos arquivísticos digitais. / Aims to present the problem concerning the digital records preservation facing theories and archivists practices and the information and communications technology (ICTs), looking to identify the variables that impact the digital records preservation policies. Aims to support the digital preservation conceptual bases in Brazil and equip institutions regarding an implementation in the digital preservation of their records. The essay is based upon the hypothesis that the improper preservation and management of digital records - mainly under the responsibility of administrators and ICTs professionals without interface with the archivists - risks the digital records and, consequently, the social memoir of a fraction of mankind\'s history. This work suggests a conceptual model in the preserve of digital records applicable to any institution, regardless of its size, discussing it on the proposals developed by the InterPARES project. The analysis of the conceptual model allows identifying other elements in searching of the improvement in the management of digital records preservation.

Busca apresentar a problemática da preservação de documentos arquivísticos digitais frente às teorias e práticas arquivísticas e às tecnologias da informação e da comunicação (TICs), com o intuito de identificar as variáveis que impactam diretamente as políticas de preservação dos documentos arquivísticos digitais. Busca ainda apoiar as bases conceituais da preservação digital no Brasil e instrumentalizar as instituições com vistas à implementação da preservação digital de seus documentos arquivísticos. Trabalha com a hipótese de que a gestão e a preservação inadequada dos documentos arquivísticas digitais - via de regra sob responsabilidade de administradores e profissionais das TICs sem interface com os arquivistas - coloca em risco o documento arquivístico digital e, consequentemente, a memória social de parte da história da humanidade. Propõe um modelo conceitual de gestão da preservação de documentos arquivísticos digitais aplicável a qualquer instituição, independentemente de seu porte, e o discute em relação às propostas desenvolvidas pelo projeto InterPARES. A análise do modelo conceitual permite identificar outros elementos em busca do aperfeiçoamento da gestão da preservação de documentos arquivísticos digitais. / Aims to present the problem concerning the digital records preservation facing theories and archivists practices and the information and communications technology (ICTs), looking to identify the variables that impact the digital records preservation policies. Aims to support the digital preservation conceptual bases in Brazil and equip institutions regarding an implementation in the digital preservation of their records. The essay is based upon the hypothesis that the improper preservation and management of digital records - mainly under the responsibility of administrators and ICTs professionals without interface with the archivists - risks the digital records and, consequently, the social memoir of a fraction of mankind\'s history. This work suggests a conceptual model in the preserve of digital records applicable to any institution, regardless of its size, discussing it on the proposals developed by the InterPARES project. The analysis of the conceptual model allows identifying other elements in searching of the improvement in the management of digital records preservation.

Functional requirements for electronic recordkeeping systems have emerged as a principal tool for archival and records management professionals to communicate electronic recordkeeping standards to both records creators and computer systems designers. Various functional or model requirements have been developed by government and international organizations around the world to serve as tools for the design, evaluation, and implementation of recordkeeping systems that will satisfy these recordkeeping requirements. Through their evolution, functional requirements have become complex guiding documents covering an array of recordkeeping systems and preservation interests. Often misunderstood or simply ignored, the recordkeeping requirements at the heart of these specifications are crucial for ensuring the creation, maintenance, and preservation of electronic or digital records over time, for operational, accountability, archival, and historical purposes. This thesis examines the origins and evolution of these functional requirements, particularly through the contributions of the Pittsburgh project’s study of electronic records as evidence and the University of British Columbia project’s study of the preservation of trustworthy electronic records, which together articulated key foundational assumptions about electronic or digital recordkeeping and the structure of many of the functional requirements circulating today. By looking at their conception, development, and evolution, this thesis sheds light on the content, structure, and context of the most widely-used available functional requirements. It evaluates the merits of their often competing assumptions and deliveries, and suggests that none represent a “silver bullet” that addresses the issues associated with electronic records, as each has limitations resting both with the ability of users to implement the requirements and with the rapid and ever-changing landscape of electronic communication.

For over forty years, archivists and records managers have developed and advocated numerous theories and methodologies for the preservation of authentic and reliable organizational digital records. Many different tools, standards, and guidelines have been created to enhance and safeguard the content and context of digital records across multiple migrations. In addition, several archives have been able to create and sustain full-scale digital preservation programs. However, in spite of these successes, most archives and records management programs are not yet capable of preserving digital records indefinitely. Long-term archival digital preservation advocacy is defined as efforts undertaken by archivists and records managers to convince others, inside and outside their professions, to support the concepts, methodologies, and resources necessary to implement long-term digital preservation. Advocacy as a political- and policy-focused activity to convince a targeted audience to act is distinguished from archival “public programming” that is centered around outreach, publicity, exhibitions, and reference services. Advocacy for long-term digital preservation has not been widely successful, as evidenced by the relative small number of fully supported and fully functional archival digital preservation programs. As a result, the potential for a “dark age” characterized over the long term by a dearth of surviving, readable, and contextualized digital records is very real. This thesis explores why advocacy efforts have created only limited success, as well as what might be done to improve this situation. It rethinks long-term digital preservation as an issue of advocacy and will, as well as one of technology, strategy, or theory. Chapter One opens the thesis with a brief discussion of computers and digital records, placing advocacy efforts within a historical and technological context. Chapter Two presents an intellectual history of long-term digital records preservation advocacy literature and practice, demonstrating how advocacy “messages” have been formulated, disseminated, and “sold.” It also illustrates the multitude of informational resources and technological “solutions” that are now available to assist archivists and records managers in undertaking long-term digital preservation activities. Chapter Three tests the resonance of advocacy efforts through a series of surveys which I conducted with archivists and records managers from a variety of government, corporate, educational, and other institutions, as well as follow-up interviews with Manitoba-based records professionals. Survey questions were developed based on my examination of long-term digital preservation advocacy literature in Chapter Two, while interview questions were based on the responses of survey participants. Chapter Four concludes the thesis with a series of recommendations on improving long-term digital preservation advocacy. It argues for archivists and records managers to increase their personal commitment to long-term digital preservation, which includes having the will to embrace change and get started. Records professionals must also produce more practical internal guidance to assist archivists and records managers in undertaking preservation activities. In addition, the development and delivery of external advocacy “messages” must be improved, so that advocacy arguments better resonate with those responsible for funding organizational records management and archival preservation programs for digital records.

Functional requirements for electronic recordkeeping systems have emerged as a principal tool for archival and records management professionals to communicate electronic recordkeeping standards to both records creators and computer systems designers. Various functional or model requirements have been developed by government and international organizations around the world to serve as tools for the design, evaluation, and implementation of recordkeeping systems that will satisfy these recordkeeping requirements. Through their evolution, functional requirements have become complex guiding documents covering an array of recordkeeping systems and preservation interests. Often misunderstood or simply ignored, the recordkeeping requirements at the heart of these specifications are crucial for ensuring the creation, maintenance, and preservation of electronic or digital records over time, for operational, accountability, archival, and historical purposes. This thesis examines the origins and evolution of these functional requirements, particularly through the contributions of the Pittsburgh project’s study of electronic records as evidence and the University of British Columbia project’s study of the preservation of trustworthy electronic records, which together articulated key foundational assumptions about electronic or digital recordkeeping and the structure of many of the functional requirements circulating today. By looking at their conception, development, and evolution, this thesis sheds light on the content, structure, and context of the most widely-used available functional requirements. It evaluates the merits of their often competing assumptions and deliveries, and suggests that none represent a “silver bullet” that addresses the issues associated with electronic records, as each has limitations resting both with the ability of users to implement the requirements and with the rapid and ever-changing landscape of electronic communication.

For over forty years, archivists and records managers have developed and advocated numerous theories and methodologies for the preservation of authentic and reliable organizational digital records. Many different tools, standards, and guidelines have been created to enhance and safeguard the content and context of digital records across multiple migrations. In addition, several archives have been able to create and sustain full-scale digital preservation programs. However, in spite of these successes, most archives and records management programs are not yet capable of preserving digital records indefinitely. Long-term archival digital preservation advocacy is defined as efforts undertaken by archivists and records managers to convince others, inside and outside their professions, to support the concepts, methodologies, and resources necessary to implement long-term digital preservation. Advocacy as a political- and policy-focused activity to convince a targeted audience to act is distinguished from archival “public programming” that is centered around outreach, publicity, exhibitions, and reference services. Advocacy for long-term digital preservation has not been widely successful, as evidenced by the relative small number of fully supported and fully functional archival digital preservation programs. As a result, the potential for a “dark age” characterized over the long term by a dearth of surviving, readable, and contextualized digital records is very real. This thesis explores why advocacy efforts have created only limited success, as well as what might be done to improve this situation. It rethinks long-term digital preservation as an issue of advocacy and will, as well as one of technology, strategy, or theory. Chapter One opens the thesis with a brief discussion of computers and digital records, placing advocacy efforts within a historical and technological context. Chapter Two presents an intellectual history of long-term digital records preservation advocacy literature and practice, demonstrating how advocacy “messages” have been formulated, disseminated, and “sold.” It also illustrates the multitude of informational resources and technological “solutions” that are now available to assist archivists and records managers in undertaking long-term digital preservation activities. Chapter Three tests the resonance of advocacy efforts through a series of surveys which I conducted with archivists and records managers from a variety of government, corporate, educational, and other institutions, as well as follow-up interviews with Manitoba-based records professionals. Survey questions were developed based on my examination of long-term digital preservation advocacy literature in Chapter Two, while interview questions were based on the responses of survey participants. Chapter Four concludes the thesis with a series of recommendations on improving long-term digital preservation advocacy. It argues for archivists and records managers to increase their personal commitment to long-term digital preservation, which includes having the will to embrace change and get started. Records professionals must also produce more practical internal guidance to assist archivists and records managers in undertaking preservation activities. In addition, the development and delivery of external advocacy “messages” must be improved, so that advocacy arguments better resonate with those responsible for funding organizational records management and archival preservation programs for digital records.

Digital communication produces millions of emails, text messages, movies, images, and much more every day. As with all historical records, digital records are important to preserve because they allow us to study the past. There are, however, several challenges regarding their preservation. Unlike many of their analogue counterparts, digital records rely on a combination of hardware and software to be accessible, but hardware and software eventually degrade and become obsolete. This makes digital records inaccessible because the means to render them are no longer available. In addition to these technological challenges, there are issues surrounding appraisal, copyright, significant properties, and metadata. This thesis studies the challenges of digital preservation and what is being done to address them. I begin by introducing the challenges surrounding this topic and the methods of preservation that are currently available to archivists. I then analyse leading digital preservation standards such as the Reference Model for an Open Archival Information System (OAIS) and Preservation Metadata: Implementation Strategies (PREMIS) as well as digital preservation systems including Archivematica and Preservica. I also conduct a case study of Archivematica to analyse how well it manages the challenges of digital preservation. I conclude by explaining that there are no perfect solutions to digital preservation problems. The best that can currently be done is to manage the issues rather than solve them. / February 2017

The need to set policies that envisage the preservation and access to authentic digital archival documents essential to the memory of the university led to the choice of the theme this research. The objective of this work is to develop of a Digital Preservation Policy of records to the Universidade Federal de Santa Maria (UFSM), using as a reference document the "School Registers" (HE), which is produced by Education Information System (SIE). It is a qualitative research, of exploratory features, conducted through documentary and bibliographic research and direct observation, following the diplomatic analysis model of the InterPARES 3 Project. To meet this goal, first, it developed a diagnosis of the HE in order to assess their status while digital record. Based on this diagnosis, are suggested adjustments for what the HE can be considered a digital records in the field of SIE. The third step is to define the set metadata and requirements for management, preservation and access of the HE. Therefore, it applies by reference to the e-ARQ Brazil Model Requirements for Information Systems Records Management. In the last step, suggest guidelines to ensure the maintenance of Chain of Custody of HE, which support the presumption of authenticity of the records, using as reference the theoretical Hilari Jenkinson, Luciana Duranti and Daniel Flores, as well as regulations of the National Council on Archives. These steps will provide elements for the proposal of a Digital Preservation Policy of records the UFSM and may be used also for other IFES. As a result, it was found, in the light of contemporary diplomatic, that is missing the HE essential requirements for their effective digital preservation. Not there seems to also be a single solution that works as a panacea for the problem since everything in the digital world are vulnerable to technological obsolescence of formats and equipment. This study shows that alternative and solutions should be worked out to ensure the safeguarding of digital records heritage of UFSM, especially those born-digital documents, such as the implementation of a Digital Archival Repository Trusted and the awareness of managers and employees on the importance of establishing policies and regulations on the theme. / A necessidade de se definir políticas que vislumbrem a preservação e o acesso aos documentos arquivísticos digitais autênticos imprescindíveis para a memória da universidade, motivou a escolha pelo tema desta pesquisa. O objetivo deste trabalho é a elaboração de uma Política de Preservação Digital de Documentos Arquivísticos para a Universidade Federal de Santa Maria (UFSM), utilizando como referência o tipo documental Histórico Escolar (HE), que é produzido no âmbito do Sistema de Informações para o Ensino (SIE). Trata-se de uma pesquisa qualitativa, de caráter exploratório realizada por meio de pesquisa bibliográfica, documental e observação direta, seguindo o modelo de análise diplomática do Projeto InterPARES 3. Para cumprir tal objetivo, primeiramente, foi desenvolvido um diagnóstico sobre o HE, a fim de avaliar o seu status enquanto documento arquivístico digital. Com base nesse diagnóstico, sugerem-se adequações para que o HE possa ser considerado um documento arquivístico no domínio do SIE. Quanto à terceira etapa, consiste em delimitar um conjunto de metadados e requisitos para a gestão, preservação e acesso do HE. Para tanto, aplica-se como referência o e-ARQ Brasil Modelo de Requisitos para Sistemas Informatizados de Gestão Arquivística de Documentos. Por conseguinte, sugerem-se orientações para garantir a Manutenção da Cadeia de Custódia do HE, que apóie a presunção de autenticidade dos documentos, empregando como referências os teóricos Hilari Jenkinson, Luciana Duranti e Daniel Flores, além de normativas do Conselho Nacional de Arquivos. Essas etapas ofereceram elementos para a proposição de uma Política de Preservação Digital dos Documentos Arquivísticos para a UFSM e que poderá ser utilizado, também, por outras IFES. Como resultado verificou-se, na perspectiva da diplomática contemporânea, que faltam ao HE requisitos imprescindíveis para a sua efetiva preservação digital. Entretanto, parece não existir, ainda, uma solução única que funcione como uma panacéia para o problema já que no universo digital tudo está vulnerável à obsolescência tecnológica de formatos e equipamentos. Este estudo mostra que alternativas e soluções devem ser trabalhadas para garantir a salvaguarda do patrimônio arquivístico digital da UFSM, principalmente àqueles documentos natodigitais, como a implementação de um Repositório Arquivístico Digital Confiável (RDC-Arq) e a conscientização de gestores e de funcionários sobre a importância de instituir políticas e normas quanto ao tema.

This master thesis investigates linkage between personality characteristics and digital records on the Internet. The theoretical part is focused on selected theories of personality traits, brief description of social networks and on current studies connected with relationship between digital records and personality characteristics. Empirical research is dedicated to test interdependences between user profiles at the LinkedIn and Hogan's MVPI and HDS using the research sample (N=238, after reduction N=129 due to limited number of LinkedIn users). Based on LinkedIn data which were reduced to 6 new variables, results describe statistically significant models predicting scores for some scales of MVPI and HDS. However, maximum adjusted R2 was only 15,5% for the best regression model which was predicting Altruistic scale (MVPI).

The integration of social media records into enterprise content management systems is crucial to organisations as it enables them to have access to these records if they are required for evidential purposes. However, despite social media content being considered as official records in state-owned enterprises, they are often left unmanaged. The purpose of this study was to investigate the integration of social media content into the enterprise content management system at the South African Broadcast Corporation Limpopo provincial office in South Africa. The study utilised quantitative data collected through questionnaires distributed to SABC employees and employees at three radio stations in the Limpopo provincial office (Munghanalonene FM, Thobela FM and Phalaphala FM). The key results suggest that there were no policies or guidelines on the management of digital records that emanated from social media. It was discovered that the SABC’s Limpopo provincial office opened official accounts with various social media platforms such as SNSs, online content communities and podcasts to use for official matters; yet content generated through these platforms is neither managed nor preserved. It has been established that the responsibility of managing social media content is unconsciously assigned to the creators of the content as no official records management responsibilities were assigned. It is recommended that digital records emanating from the use of social media by the staff of the SABC Limpopo provincial office need to be treated and managed as official records, like all other paper-based records. In this regard, a policy for integration of social media content into enterprise content management is desirable. A further study on the development of a framework to integrate social media content into organisational records management is recommended. social media content, social media platform, enterprise content management, digital records, records, records management, online content communities, South African Broadcasting Authority. / Information Science / M.A.(Information Science)