The work deals with using Project Management Office when managing project portfolio. Theoretical part characterizes project from a perspective of project life cycle, staffing on project and project risks. Next it describes particular organizational levels of Project Management Office and activities that could be done by Project Management Office. Last but not least it provides overlook of maturity of project management in the Czech Republic. Practical part analysis on example of financial company the processes taking place in corresponding phases of a project. Next the processes of change management, risk management, project deliverables, quality assurance, reporting and budgeting are analyzed. At the end of this work the processes are evaluated and the steps for improvement are formulated.

The goal of my thesis is to describe Project management office, its functions; a structure and its place in an organization as well as assumptions for its right implementation in an orgnanization. A first and a second section of the thesis introduce project management and project management office as such. Basic functions and models are described. A third section deals with each stages of implementatation of the office with a particular focus on main analysis and documents. Trends in implementation of the office, main challenges and variables influencing project management office performance are described in fourth section. The informantion was assembled based on studies carried out in the last 7 years. The last section consists of research, analysis and documentation for the first stage of implementation process designed for a specific organization which is the main outcome of the thesis.

p. 1 - 156 / Submitted by Santiago Fabio (fabio.ssantiago@hotmail.com) on 2013-01-31T19:02:47Z No. of bitstreams: 1 888888.pdf: 1714463 bytes, checksum: 53a6f8ba90712a2ef47a359f632b6156 (MD5) / Approved for entry into archive by Fatima Cleômenis Botelho Maria (botelho@ufba.br) on 2013-02-04T15:44:34Z (GMT) No. of bitstreams: 1 888888.pdf: 1714463 bytes, checksum: 53a6f8ba90712a2ef47a359f632b6156 (MD5) / Made available in DSpace on 2013-02-04T15:44:34Z (GMT). No. of bitstreams: 1 888888.pdf: 1714463 bytes, checksum: 53a6f8ba90712a2ef47a359f632b6156 (MD5) Previous issue date: 2007 / Neste estudo, foram examinados fatores que influenciam o estado potencial para virtualização de um escritório de projetos, também conhecido como PMO, na percepção dos profissionais de gerenciamento de projetos filiados a dois dos principais fóruns eletrônicos de discussão sobre o tema no Brasil. O estudo empírico foi conduzido através da utilização de instrumentos desenvolvidos pelo próprio autor da pesquisa, que permitiram quantificar percepções como: contribuição da estrutura organizacional para gerenciar projetos, grau de maturidade da metodologia de gestão de projetos, performance atual da organização, papel estratégico da Tecnologia da Informação (TI), importância dada pelos clientes à estrutura organizacional responsável pelos projetos, uso de ferramentas e software colaborativos, além dos ganhos obtidos com a implementação de um PMO virtual. A identificação destas percepções foi definida a partir dos estudos do PMI (2004), Kerzner (2002), Takahashi (2000), Garfein (2005), Rabechini Júnior e Pessôa (2005), Ferreira (1994) e Vargas (2004), que fundamentaram a criação de tais instrumentos de pesquisa e também do modelo de análise. Além dessas percepções, foram coletados dados demográficos dos participantes e do segmento de atuação da organização em que ele atua. Obteve-se 162 questionários respondidos, que foram aplicados através da Internet. A partir dos resultados obtidos, buscouse estabelecer relações entre as sete percepções anteriormente citadas, sendo ainda gerado um segundo questionário, também aplicado através da Internet, porém numa amostra diferente, para verificação do modelo conceitual proposto, que obteve 73 respondentes. O foco dominante consistiu na percepção da contribuição da estrutura organizacional para gerenciar projetos, ao contrário da hipótese formulada. A amostra apresentou altos índices de correlação entre tais percepções e foi possível observar o equilíbrio obtido como fruto da validação do modelo, onde a diferença percentual entre a percepção com maior influência no estado potencial para virtualização de um PMO (uso de ferramentas potencializadoras do PMO virtual) e aquela com a menor influência (importância dada pelos clientes à estrutura organizacional), foi de apenas, aproximadamente 4%. Tal equilíbrio destoou daqueles obtidos a partir do modelo inicialmente proposto, através dos quais se verificou uma clara preponderância da percepção no tocante à contribuição da estrutura organizacional para gerenciar projetos. Estudos posteriores, de maior abrangência, devem ser conduzidos para aprofundar tais diferenças encontradas entre as percepções, quando argüidas de forma direta, daquelas obtidas indiretamente. Foi conduzida análise de regressão simples e múltipla, demonstrando a influência da maturidade da metodologia de gestão de projetos mediada por outras percepções que compõem o modelo de análise, como a percepção da performance atual da organização, e da contribuição da estrutura organizacional para gerenciar projetos. / Salvador

Effective project management (PM) is increasingly required for strategy implementation, business transformation management, continual improvement and pioneering product development and service provision. The systematic approach of PM (based on best practices and experience) aims to improve the chances of project success in a competitive environment where scarce resources (capital, human, opportunity, time, etc.) needs to be utilized most effectively. The contribution a project management office (PMO) can make in the medium sized consulting engineering industry to deliver more successful projects was investigated. The investigation involved determining the current state of both PM and PMO maturity in medium sized consulting engineering organisations in South Africa. Furthermore, the required maturity, or level of development, of PM and PMOs were also determined using the prediction orientated Delphi survey method. In the literature study, the concepts of PM, PMO and their maturity determination, successful project delivery, background to the consulting engineering industry in South Africa and similar PM and PMO maturity studies were investigated. From the literature study, an existing maturity survey was selected for each of the concepts PM and PMO. These existing and tested maturity surveys were combined into a single survey. Some demographic information deemed applicable from the literature study was also included in the survey and distributed in a multi-round survey to medium sized organisations similar to the author's organisation, operating in the mining and energy sectors mainly. The current PM and PMO maturity of the organisations taking part in the survey were determined in round 1 of the survey. The required PM and PMO maturity were determined from the round 2 survey results that were completed after the respondents were provided with the round 1 survey statistically averaged maturity levels in an effort to reach a form of consensus amongst the respondents. The round 1 survey was distributed to 161 respondents (response rate of 53%). Round 2 was distributed to the 86 respondents that completed round 1 (response rate of 55%). From the survey results and literature study it was found that there is a definite increase in PM and PMO maturity required in order for medium sized consulting engineering organisations to deliver more successful projects in the mining and energy sector. It was also seen that the maturity levels required for both PM and PMO are not the maximum maturity levels possible. From the empirical study, a definite relationship between PMO and PM was confirmed and it was seen that generally an organisation with a PMO tends to have higher PM maturity levels. For a PMO to be successful, from literature it was seen that the PMO needs to adapt to the organisation and environment it functions in. It was also discovered that a PMO is successful if it reaches the goals it set for itself. The PMO also contributes by systematically and continuously improving and adapting the PM of the company to add the most value to both internal and external customers of the PMO. It is the researcher's opinion that the study is not representative of all medium sized consulting engineering organisations in SA and further research is required to determine industry specific PM and PMO maturity levels and to determine the resulting contribution a PMO can make in this regard. / MBA, North-West University, Potchefstroom Campus, 2014

Effective project management (PM) is increasingly required for strategy implementation, business transformation management, continual improvement and pioneering product development and service provision. The systematic approach of PM (based on best practices and experience) aims to improve the chances of project success in a competitive environment where scarce resources (capital, human, opportunity, time, etc.) needs to be utilized most effectively. The contribution a project management office (PMO) can make in the medium sized consulting engineering industry to deliver more successful projects was investigated. The investigation involved determining the current state of both PM and PMO maturity in medium sized consulting engineering organisations in South Africa. Furthermore, the required maturity, or level of development, of PM and PMOs were also determined using the prediction orientated Delphi survey method. In the literature study, the concepts of PM, PMO and their maturity determination, successful project delivery, background to the consulting engineering industry in South Africa and similar PM and PMO maturity studies were investigated. From the literature study, an existing maturity survey was selected for each of the concepts PM and PMO. These existing and tested maturity surveys were combined into a single survey. Some demographic information deemed applicable from the literature study was also included in the survey and distributed in a multi-round survey to medium sized organisations similar to the author's organisation, operating in the mining and energy sectors mainly. The current PM and PMO maturity of the organisations taking part in the survey were determined in round 1 of the survey. The required PM and PMO maturity were determined from the round 2 survey results that were completed after the respondents were provided with the round 1 survey statistically averaged maturity levels in an effort to reach a form of consensus amongst the respondents. The round 1 survey was distributed to 161 respondents (response rate of 53%). Round 2 was distributed to the 86 respondents that completed round 1 (response rate of 55%). From the survey results and literature study it was found that there is a definite increase in PM and PMO maturity required in order for medium sized consulting engineering organisations to deliver more successful projects in the mining and energy sector. It was also seen that the maturity levels required for both PM and PMO are not the maximum maturity levels possible. From the empirical study, a definite relationship between PMO and PM was confirmed and it was seen that generally an organisation with a PMO tends to have higher PM maturity levels. For a PMO to be successful, from literature it was seen that the PMO needs to adapt to the organisation and environment it functions in. It was also discovered that a PMO is successful if it reaches the goals it set for itself. The PMO also contributes by systematically and continuously improving and adapting the PM of the company to add the most value to both internal and external customers of the PMO. It is the researcher's opinion that the study is not representative of all medium sized consulting engineering organisations in SA and further research is required to determine industry specific PM and PMO maturity levels and to determine the resulting contribution a PMO can make in this regard. / MBA, North-West University, Potchefstroom Campus, 2014

A presente dissertação tem por finalidade analisar o tema de gerenciamento de projetos, tão relevante para a execução da estratégia empresarial. A coerência entre projetos e estratégia é de suma importância para a manutenção das vantagens competitivas de uma organização. Por meio de uma experiência prática, objeto do Mestrado Profissional, essa dissertação descreve a implantação de um Escritório de Gerenciamento de Projetos (EGP) que objetivou manter a coerência entre estratégia e os projetos em andamento em uma empresa de educação. A metodologia utilizada foi uma pesquisa exploratória descritiva de abordagem qualitativa, desenvolvida a partir de uma pesquisa-ação. A pesquisa-ação permitiu a verificação, após dois anos desta implantação, dos principais benefícios e fatores limitantes do EGP. Os principais resultados foram (i) a descrição de um passo a passo para a implantação de um Escritório de Gerenciamento de Projetos, em consonância com os preceitos teóricos e com a prática vivenciada, dando ênfase aos seus fatores de sucesso e (ii) a verificação dos principais benefícios e fatores limitantes para a organização, que podem ser elencados em níveis estratégicos, organizacionais e operacionais. A conclusão é que o EGP foi benéfico para a empresa, uma vez que alinhou a estratégia aos projetos em execução, garantiu a gestão e o acompanhamento de prioridades tanto para a Alta Administração quanto para os demais níveis da empresa, favoreceu a implantação de uma cultura projetizada e auxiliou na evolução do modelo de gestão da empresa / This dissertation aims to analyze the project management topic as relevant to the execution of business strategy. Consistency between projects and strategy is paramount to maintaining the competitive advantages of an organization. Through practical experience, Professional Master object, this thesis describes the implementation of a Project Management Office (PMO) aimed to maintain consistency between strategy and ongoing projects in an education company. The methodology used was a descriptive exploratory study of qualitative approach, and its method an action research. The action research allowed to check, after two years of this implementation, the main benefits and the limiting factors of PMO. The main results were: (i) the description of a step by step to the implementation of a Project Management Office, in line with the theoretical principles and the experienced practice with emphasis on their success factors and (ii) the verification of the main benefits and limiting factors for the organization, which can be listed in strategic, organizational and operational levels. The conclusion is that the PMO was beneficial to the company, since it has aligned strategy to projects running, secured the management and monitoring of priorities for both the senior management and to the other levels of the company, favored the establishment of a projected culture and helped in the evolution of the company\'s management model

A implantação de estruturas como o Escritório de Gerenciamento de Projetos (EGP) é uma ação que tem sido muito utilizada recentemente visando desenvolver e aprimorar a gestão de projetos nas organizações. Num momento em que cada vez mais as empresas estão utilizando projetos para implantar o seu planejamento estratégico, torna-se fundamental garantir a maior eficiência e eficácia possível na gestão de seus projetos. A utilização de um EGP pode trazer uma série de benefícios à gestão de projetos de uma organização; entretanto, sua implantação é um processo complexo que deve ser planejado com cuidado. O objetivo desta dissertação é identificar os fatores que influenciam o processo de planejamento da implantação de um EGP e analisá-los quanto à forma que sua influência é exercida, de tal modo que propicie uma implantação de sucesso. Este objetivo é alcançado através da análise do processo de constituição de um EGP, do processo de planejamento estratégico do EGP e do processo de planejamento de suas fases. Dentro do processo de planejamento estratégico do EGP, são detalhadas as análises que envolvem o diagnóstico da situação atual da empresa, os benefícios esperados, as condições de viabilidade para implantação, a definição dos objetivos estratégicos, os tipos de EGP, suas funções e a influência da estrutura organizacional. São ainda analisadas a influência da cultura organizacional, da maturidade em gestão de projetos, dos fatores críticos de sucesso e os recursos e custos envolvidos na implantação. A dissertação ainda contempla um estudo de caso da implantação de um EGP em uma grande empresa brasileira, líder em seu setor. Neste estudo de caso buscou-se confrontar as conclusões das análises realizadas com as condições e resultados verificados no caso específico. Como conclusão do estudo, fica claro que não existe uma \"receita de bolo\" para a implantação de um EGP. Os responsáveis pela implantação devem entender quais fatores afetam o planejamento de um EGP e trabalhar no intuito de melhor adaptar estes fatores à implantação do EGP de sua organização. Deste modo, esta dissertação atinge seu objetivo e oferece ao leitor uma visão de quais são estes fatores, como eles afetam o planejamento e quais os possíveis caminhos que podem ser tomados para se implantar com sucesso um EGP. / The implantation of structures such as the Project Management Office (PMO) is an action that has been used much recently seeking the development and improves the project management in the organizations. At a moment in that each time more and more companies are using projects to establish their strategic planning, it becomes fundamental to assure the greater efficiency and efficacy possible in the management of their projects. The use of a PMO may bring many benefits to the project management of an organization; however, its implantation is a complex process that needs to be planed with care. The objective of this dissertation is to identify the factors that influence the process of planning the implantation of a PMO and to analyze them as the form that its influence is exercised, in such a way that propitiates a successful implantation. This objective is obtained through analyzes of the process of constitution of a PMO, the process of strategic planning of the PMO and the planning process of its phases. Within the process of strategic planning of the PMO, are detailed analyzes that involve the diagnosis of the present situation of the company, the benefits expected, the conditions of viability of implantation, the definition of strategic objectives, the types of PMO, its functions and the influence of the organizational structure. The influence of organizational culture, the maturity of project management, the critical factors of success and the resources and costs involved in the implantation are still being analyzed. This dissertation still contemplates a case study of implantation of a PMO in a large Brazilian company, leader in its sector. This case study aims to compare the conclusions of analyzes done with the conditions and results verified in the specific case. As conclusion of this study, it has become evident that there is no simple solution for implanting a PMO. The people responsible for the implantation must understand which factors affect the planning of the PMO and work to better adapt this factors for implantation of their organization. In this way, this dissertation reach\'s its objective and offers to reader a vision of these factors, how they affect the planning and which are the possible ways that could be taken to implant with success a PMO.

The world famous marketing master Elliott Ettenberg indicated in his new book ¡§ The Next Economy¡¨(2003), customer has become corporate main focus in new economy era. Increasing product added value and improving customer relations have been corporate prime objective. This has been obvious in Taiwan industry. With dramatic environment changes and aggressive market competition, performance improvement and sales team enhancement have been one of the most important topics in business administration. For electronic companies aiming to enter global market, an operation flow of quickly responding to market demand and customer satisfaction, especially in order taking, design and development, manufacturing, quality assurance, testing, packing, transportation, price and service, has been a major subject to be tackled under global competition and rapidly changing business environment. For a long time, many companies face the problem of numerous functional departments not being able to integrate, thus, customers are obliged to receive various and fragmental message. Functional departments often got shortcomings such as limited knowledge, incomprehensive thoughts and even departmental egoism. They normally don¡¦t emphasize on teamwork with other departments and are not able to provide valuable opinions. Their decision perspectives would be restricted, instead of being comprehensive. In addition, organization hierarchy often results in slow problem-solving responses. They also lack of customer-oriented concepts. Their staff is more loyal to the department than to projects or customers. One of the effective and often seen solutions is to set up a cross-product or cross-functional account team. For efficient operation of such project organization, some companies would set up a project office to assist or monitor the progress of projects. Project management is one of the rapidly growing territories in business administration. Through in-depth interviews and literature retrospective study, this research attempts to understand the operation model of project office in view of customer and service orientation; via empirical observations, interviews and analysis of subject project office real operation, the research tempts to tackle major issues on project office operation. From a broad view, the management of a project office is part of project management, but its characteristics and management model is different from project deployment. This research expects to establish an operation and management model of project office and provide appropriate recommendations as reference to its practical operation.

This thesis is about the standardization of the planning phase in a project management office (PMO). The purpose of the research is to find the way to standardize the planning phase in PMO. This purpose is motivated by the relevance of planning phase in projects. Planning is about to forecast, and the consequences of a bad forecasting can be critical for the developing of the project. The research question of the study is the following one:➢ How can the planning phase be standardized in a Project Management Office?To answer this question five interviews have been performed. The interviewees were senior project managers from different companies in Sweden. In order to keep the confidentiality, the names of the managers and the companies which they belong to are omitted. A literature review has been done to set up a theoretical framework and validate the results from the interviews. The study concludes that the only part in planning which can be easily standardized is the work breakdown structure. The results showed that standardization of planning phase as a whole is a big challenge for PMO and also that specialization helps in great measure the standardization of planning.

A implantação de estruturas como o Escritório de Gerenciamento de Projetos (EGP) é uma ação que tem sido muito utilizada recentemente visando desenvolver e aprimorar a gestão de projetos nas organizações. Num momento em que cada vez mais as empresas estão utilizando projetos para implantar o seu planejamento estratégico, torna-se fundamental garantir a maior eficiência e eficácia possível na gestão de seus projetos. A utilização de um EGP pode trazer uma série de benefícios à gestão de projetos de uma organização; entretanto, sua implantação é um processo complexo que deve ser planejado com cuidado. O objetivo desta dissertação é identificar os fatores que influenciam o processo de planejamento da implantação de um EGP e analisá-los quanto à forma que sua influência é exercida, de tal modo que propicie uma implantação de sucesso. Este objetivo é alcançado através da análise do processo de constituição de um EGP, do processo de planejamento estratégico do EGP e do processo de planejamento de suas fases. Dentro do processo de planejamento estratégico do EGP, são detalhadas as análises que envolvem o diagnóstico da situação atual da empresa, os benefícios esperados, as condições de viabilidade para implantação, a definição dos objetivos estratégicos, os tipos de EGP, suas funções e a influência da estrutura organizacional. São ainda analisadas a influência da cultura organizacional, da maturidade em gestão de projetos, dos fatores críticos de sucesso e os recursos e custos envolvidos na implantação. A dissertação ainda contempla um estudo de caso da implantação de um EGP em uma grande empresa brasileira, líder em seu setor. Neste estudo de caso buscou-se confrontar as conclusões das análises realizadas com as condições e resultados verificados no caso específico. Como conclusão do estudo, fica claro que não existe uma \"receita de bolo\" para a implantação de um EGP. Os responsáveis pela implantação devem entender quais fatores afetam o planejamento de um EGP e trabalhar no intuito de melhor adaptar estes fatores à implantação do EGP de sua organização. Deste modo, esta dissertação atinge seu objetivo e oferece ao leitor uma visão de quais são estes fatores, como eles afetam o planejamento e quais os possíveis caminhos que podem ser tomados para se implantar com sucesso um EGP. / The implantation of structures such as the Project Management Office (PMO) is an action that has been used much recently seeking the development and improves the project management in the organizations. At a moment in that each time more and more companies are using projects to establish their strategic planning, it becomes fundamental to assure the greater efficiency and efficacy possible in the management of their projects. The use of a PMO may bring many benefits to the project management of an organization; however, its implantation is a complex process that needs to be planed with care. The objective of this dissertation is to identify the factors that influence the process of planning the implantation of a PMO and to analyze them as the form that its influence is exercised, in such a way that propitiates a successful implantation. This objective is obtained through analyzes of the process of constitution of a PMO, the process of strategic planning of the PMO and the planning process of its phases. Within the process of strategic planning of the PMO, are detailed analyzes that involve the diagnosis of the present situation of the company, the benefits expected, the conditions of viability of implantation, the definition of strategic objectives, the types of PMO, its functions and the influence of the organizational structure. The influence of organizational culture, the maturity of project management, the critical factors of success and the resources and costs involved in the implantation are still being analyzed. This dissertation still contemplates a case study of implantation of a PMO in a large Brazilian company, leader in its sector. This case study aims to compare the conclusions of analyzes done with the conditions and results verified in the specific case. As conclusion of this study, it has become evident that there is no simple solution for implanting a PMO. The people responsible for the implantation must understand which factors affect the planning of the PMO and work to better adapt this factors for implantation of their organization. In this way, this dissertation reach\'s its objective and offers to reader a vision of these factors, how they affect the planning and which are the possible ways that could be taken to implant with success a PMO.