Målet med denna studie är att undersöka om informationskultur är ett teoretiskt verktyg som kan bidra till en proaktiv informationsförvaltning, samt om informationskulturperspektivet kan vara till stöd för en organisation som genomgår ett förändringsarbete som påverkar informationsförvaltningen. I studien används Gillian Oliver and Fiorella Foscarinis definition av informationskultur, vilket de definierar som ”values accorded to information, and attitudes towards it, specifically within organisational contexts.” Förberedelsearbetet på två svenska universitet inför dataskyddsförordningen GDPR (EU) 2016/67, vilken trädde i kraft 25 maj 2018, är det fall som författaren prövar informationskultursteorin mot. Genom en kvalitativ metod, där fem respondenter har intervjuats, har författaren undersökt respondenternas värderingar gentemot information samt hur de hade organiserat sitt arbete inför GDPR. Studien visar på ett stort behov av samarbete mellan arkivarier och andra yrkesgrupper såsom it-ansvariga och jurister när komplexa informationsförvaltningsfrågor som GDPR ska hanteras. Men att detta samarbete involverar arkivet är inte självklart, vilket visas i skillnaden mellan hur de båda universiteten har arbetat. Studien visar även att det finns en skillnad mellan att anlägga ett informationskulturperspektiv under ett förändringsarbete och att använda informationskultur i Oliver och Foscarinis mening, vilket innebär att analysera redan etablerade strukturer och organisationer; de problemområden som Oliver och Foscarini anser att arkivarien bör undvika att lägga mycket arbete på, då de är svårföränderliga, visar sig enligt studieresultatet tvärt om vara viktiga att jobba med under ett förändringsarbete. Att en viss nivå av det informationskulturramverk som Oliver och Foscarini har tagit fram är svår att påverka i en organisation betyder inte att den är svår att inkorporera i ett förändringsarbete. Till skillnad från andra, allmänna förändringteorier så lyfter informationskulturperspektivet fram aspekter som är direkt kopplade till arkivariens roll. I stället för generella råd som ”samarbete” föreslås mer specifikt ”samarbete med it”. Informationskultur är dessutom en väldigt innehållsrik teori då den inbegriper många etablerade teoribildningar. I en informationsförvaltningskontext blir därför informationskulturansatsen paradoxalt nog både bredare och mer specifik på samma gång. / The aim of this thesis is to examine if information culture is a theoretical construct that can assist in creating a proactive recordkeeping environment. It also aims to investigate if information culture can be of help to an organization that goes through changes that affect its recordkeeping practices. The study uses Gillian Oliver and Fiorella Foscarini’s definition of information culture, which they define as ”values accorded to information, and attitudes towards it, specifically within organisational contexts.” The preparations for the GDPR (EU) 2016/67 at two Swedish universities functions as the case that the author uses to explore these questions. Using a qualitative method, interviewing five people, the author examined the interviewees’ values towards information and how the organizations had prepared for the GDPR. The study suggests that there is need for cooperation between archivists and people from other professions, such as IT and law, when preparing for complex recordkeeping issues such as the GDPR. However, the study shows that an archivist is not always involved in an organization’s change management effort.  The study shows that there is a difference between adopting an information culture perspective when managing change and using information culture as Oliver and Foscarini intend it be used. Their approach addresses organizations and structures that are already established. The problem areas that Oliver and Foscarini think an archivist should avoid focusing its change management efforts on, because they are hard to change, are shown to be as important to work with as other problem areas when managing change in an organization. Just because a level of the information culture framework that Oliver and Foscarini have developed is difficult to affect in an organization does not mean that it is hard to incorporate into a change management effort. In contrast to other change management theories, an information culture perspective highlights aspects that are directly connected to the role of the archivist. Instead of generic advice, such as “cooperation”, information culture specifically advices the archivist to “cooperate with the IT department”. Information culture is a theoretical construct that embraces other established theories. From a recordkeeping perspective, an information culture approach is therefore paradoxically both broad and exact at the same time.

This study examines uses of the records continuum model and related continuum concepts and ideas within the broader field of archival research. By analysing the different ways researchers understand and use the model and related concepts the study aims to contribute new knowledge regarding the records continuum model and its roles in contemporary archival science. The study is a literature review within a qualitative, interpretative paradigm. The review method shares some traits with a systematic literature review through systematicity in the search process and the procedure of selecting articles for the study. These were delimited to English written, peer reviewed, archival science articles published 2005-2018 which use the records continuum model (RCM) in their own studies. Systematicity is also present in analysis through a set of questions that seek to link the research goals within the studies with the purposes of using the RCM and the perceived value of its application. This combination of questions offers a method to get hold of some of the functions and roles of the RCM in archival science. An analysis of the research goals within the articles revealed societal as well as theoretical/methodological goals. Different uses of the RCM were further explored – by analysing motives for including the RCM and related concepts as well as the authors descriptions of their application. The identified goals and an interpretation of the ways the RCM and related ideas were used were then connected, and further interpreted with the help of a theoretical framework consisting of (1) the abilities of theoretical frameworks (according to Anfara 2008), (2) a typology of theories in Information Systems studies (according to Gregor 2006) and (3) the purposes of modelling in science (according to Hofman 2017). The results enabled a discussion on the roles of the RCM in archival research. The study is of value since it identifies the goals within some RCM research and connects these goals with the purposes of using the RCM and related ideas, which might support a continuing discussion on the roles of the RCM in archival science. The study further has a merit in providing a survey of the RCM in contemporary research through a perspective “from without”. This perspective is arrived at partly by including studies from both continuum researchers in the know, as well as from individual researchers of different proximity to continuum thinking and the RCM as a theoretical model; partly by the fact that the author is not a researcher within a community of continuum thinkers or researchers. This is a two years master’s thesis in Archival Science.

While the preservation and sharing of research data are two topics well researched, there is a need to better understand the connections between them, especially from a Swedish perspective. In relation to this, it is interesting to investigate how researchers themselves are involved in these processes – where and how they preserve their data, for what reasons, how they manage their data for preservation and sharing, and furthermore what consequences this might have for the archiving of research data. The method used in this thesis is semi-structured interviews with 10 researchers from various Swedish universities, conducted in person, via Zoom or by e-mail. The researchers were chosen from their sharing activities on research data repositories. The interviews were processed in Taguette, where the data was organized by tags. The tags with their related statements were then organized into themes. Furthermore, a theoretical analysis based on the records continuum model was conducted.  The primary reason that was stated for preservation was data sharing. The researchers expressed a wish for their research data to be reused, as well as stating reasons related to transparency. The researchers also expressed that their data management was influenced by future data sharing. One researcher had archived their data at the university, although most of the participants was positive to doing so in the future. It appears that the researchers in this study takes initiative when it comes to the preservation and sharing of their data. Most of the participants view the data repository as a good platform for preservation, possibly because such platforms can fulfil their reasons for participating in preservation activities. This is a two years master’s thesis in Archival Science.

The research presented in this thesis is about recordkeeping in the public sector, focusing especially on the relationship between the public administration and its archives, and selected aspects affecting the way this relationship is developing in the digital era. Two research questions are addressed: RQ1: What are ‘archives’ and ‘recordkeeping’ in the digital context and the developing e-government? RQ2: What are the indications of current and future challenges regarding the cooperation between public administration and archives? Six studies resulting in six papers form the basis of the thesis. Each study explores a unique aspect of how current developments, discussions, and decisions affect contemporary understanding and practices regarding archives and recordkeeping. Public records are authoritative information resources, crucial in the everyday lives of citizens. Public recordkeeping develops continuously alongside administrative practices, technological achievements, and political goals. Examples include the development of shared services within the public sector and the involvement of the private sector in public infrastructure projects through outsourcing. These processes are currently affected both by digital technologies, which offer new possibilities to create, use, and preserve records, and by e-government, characterized by the combination of information and communication technologies with organizational change to improve public services and democratic participation. In these processes, existing practices are reviewed and revised, and the concepts of ‘archives’ and ‘recordkeeping’ redefined. The research was pursued using an interpretive approach. The research methods used were concept analysis; discourse analysis; literary warrant analysis; phenomenography; critical theory; and the records continuum model as a theoretical structure. The results shows that common usage of the terms ‘archive’ and ‘recordkeeping’ is fluid and changing, which can make decision-making challenging and affect the relationship between archives and administration. Efforts to develop recordkeeping strategies may be hampered by factors related to the different ways in which the nature and role of archives and recordkeeping are perceived, including differing understandings of related concepts; varying discourses on what an archive (or e-archive) is or should be, and different ways of interpreting legal frameworks and their significance. / <p>Vid tidpunkten för disputationen var följande delarbeten opublicerade: delarbete 6 accepterat.</p><p>At the time of the doctoral defence the following papers were unpublished: paper 6 accepted.</p> / God informationsförvaltning / En effektiv digital informationshantering

Philosophiae Doctor - PhD / South Africa has placed emphasis on evidence-based decision-making for justifying service delivery improvement decisions. Evidence-based decision-making entails decisions made by referring to verifiable facts and figures available from a variety of sources of evidence such as organizational records. Records are created or received during the conduct of business and contain evidence of organizational activities. Their use as sources of evidence is continuous. Most records management scholars hypothesize that the use of records as sources of evidence for decision-making contributes to improved service delivery. In the same breath, some scholars lament their minimal use as sources of evidence for decision-making in the South African public sector due to poor records management. This descriptive, positivist quantitative study used a cross-sectional survey to determine the extent to which records as sources of evidence were used for evidence-based decision-making by senior managers in Western Cape governmental bodies,

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Nature as a record  The aim of this study is to investigate how places in nature can fit into the description of a record and how nature itself can be seen as an archive. Many people have close relationships to places in nature and it's clear that immaterial cultural heritage is embedded in nature all around us.  In this essay we look at small examples like a tree or a stone with a special relationship to a person but also at nature as a whole. We ask the questions: can nature be seen as an archive? How can a widened archival concept include places in nature? And can this benefit a larger representation in the archives? We investigate how nature can be a subject as opposed to an object that cannot be taken out of its original environment. Therefore a tree or a stone should be archived in the context where it originated.  In previous research of living archives, researchers focus on how the archive can see to the needs of indigenous people around the world, as they investigate how cultural heritage embedded in the landscape can be preserved in archival terms. For this study we have done interviews with five people within the Sami indigenous community in Sweden, asking them about their personal relationship to a place in the natural environment and how this connection is related to personal and cultural history and heritage. The result of these interviews have been used to analyse how a place in nature can fit into an archival concept and how personal relationships to nature touches on values like identity, language, knowledge trading, cultural heritage places and history. The questions are raised through the lens of archival theory and phenomenology, as how archives can be seen as in constant change. The questions touches on many aspects in both archival science, cultural heritage, indigenous representation, climate changes and the colonial heritage of the archives.